Event Coordinator (Weddings & Private Events)
We’re seeking a hands-on, personable, problem-solving, weekend Event Coordinator to support events across SMILE’s two unique venues; Oaks Pioneer Church & SMILE Station. This role is ideal for someone who enjoys working with clients who are planning important life events while providing behind-the-scenes support and execution—from tours and Q&A, to setup and event-day support.
What You’ll Do:
- Be a resource and serve as a point of contact to clients prior to events
- Be on-call during events to handle client needs, questions, or emergencies
- Conduct venue tours to potential clients
- Oversee event setup, execution, and teardown at both venues
- Coordinate and execute onsite micro-receptions, including gathering supplies and staging.
- Prepare event spaces (linens, temperature, fireplace, kitchen equipment, supplies, etc.)
- Conduct post-event property checks and closing walkthroughs
- Be friendly, professional, and engaged with clients about their events
Additional Responsibilities:
- Light facility maintenance and general tidying when needed
- Manage linens, including drop-off and pickup from laundromat
What We’re Looking For:
- Strong customer service and verbal and written communication skills
- Highly organized and adaptable with the ability to multitask and problem-solve quickly
- Comfortable working independently and taking initiative
- Part time, 10 hours per week; weekends with some evenings, and being on-call during events. Potentially busier during high season.
- Experience or education in events, hospitality, or customer-facing roles preferred
- Must be able to easily lift 30lbs.
- Must be within a 10 minute commute of venue locations
Why This Role Works:
- Located in Sellwood
- Part-time – Weekends
- $20-25/hour DOE
How to Apply:
Email your resume and a brief note introducing yourself to chris.timberlake@sellwood.org.
